EVENT MANAGEMENT

We know how stressful running an event can be on top of your day-to-day job, with not enough time and costs having a habit of running out of control. With our extensive experience & exceptional track record of event management we can ‘take the strain’ by offering a wide range of services.

The Aviation Media Events Team have years of experience of organising business-to-business conferences & exhibitions ranging from 50 – 500 attendees & 10 – 100 exhibitors, workshops, seminars, awards ceremonies, a wide variety of social networking events from receptions to activity events to gala dinners and all the related transport logistics.

• Client Liaison & Communication
  Whether you are organising a one-off meeting, company or user conference, exhibition or a series of events, we can bring to the project the expertise & support that you need. We have experience of working on a one-to-one or group basis and pride ourselves on our excellent communication skills at all levels.

 

• Strategic Planning & Scheduling
  We will work closely with our client to prepare a brief detailing the SMART objectives of the event which should be specific, measurable, agreed, realistic & time-bound. We will then prepare a detailed plan of what needs to be done, by when & by who so that everyone knows what their responsibilities are & can manage their workload accordingly.

 

• Venue & Suppliers Sourcing, Contracting & Management
  We will source all venues & suppliers, negotiate the costs & contract accordingly and then work with them in the lead up to the event to ensure that their objectives align with those in the brief.

 

• Financial Management
  Costs can very easily run out of control if they are not managed effectively. With our proven financial management system revenue and costs are monitored finitely with detailed reports produced on a regular basis.

 

• Event Marketing
  Event marketing is about understanding your customers’ needs and providing a solution by connecting with them through the correct channels. We will look at ways of creating excitement about the event in advance by building engaging websites & event Apps, designing dynamic newsletters and creating a community through social media.

 

• Pre-event Registration
  The registration process is usually the first point of contact that the delegate will have with an event. As such, it needs to be efficient, informative and demonstrate the highest level of security.

• Accommodation Service
  In conjunction with our agent, who has over 25 years of experience, we can provide a managed accommodation service that takes the load off busy organisers, reduces spend and increases networking for improved delegate satisfaction.

 

• Sponsorship & Exhibition Sales & Management
  The Aviation Media Commercial Team have vast experience of encouraging sponsors & exhibitors to support an event and demonstrating the wide range of opportunities that are available to them. We can create enticing packages and negotiate rates to ensure that the event revenue targets are met and the sponsors & exhibitors’ needs are exceeded.

 

• Speaker sourcing & management
  We have years of experience of working with a client to produce a programme that meets the event objectives & sourcing high-level speakers that can deliver it.

 

• Event production/logistics
  In line with the Strategic Plan, Aviation Media will produce a Production Logistics Schedule which will bring together all aspects of the event to meet the detailed objectives.

 

• Onsite Services
  The skilled Aviation Media Events Team will manage all services onsite from registration to venue & supplier management to speakers, sponsors & exhibitors management to ensure that all areas run as smoothly as possible & that both the client & the attendees are delighted.